Computer Tips and Tricks

Gmail is an excellent Email application and comes with tons of features that you can explore. Continuing on with out in-depth discussion on Gmail.

Message Archives
Archiving lets you move messages from the inbox to All Mail for storage. You can find information in these e-mails later by using the search tool. To archive a message, check the box next to the sender’s name and click "Archive." If someone responds to a message you’ve archived, the whole conversation reappears in your inbox.

Gmail has plenty of features beyond the basics. Next, let’s look at some of them, such as security filters, Gmail Notifier to announce new mail, and "retrieve and respond" to access messages from other e-mail services.

Gmail Features

Gmail features make e-mail easier and more convenient. Let’s take a closer look at some like Gmail Notifier, which can alert you when you have a new message, and Mail Fetcher, which allows you to retrieve e-mail from other services, like Yahoo Mail or AOL.

Mail Fetcher
This feature lets you fetch and download messages from up to five other e-mail accounts. Mail Fetcher will check all of the accounts regularly so that mail from them appears automatically in Gmail. Accounts that you want to access must be POP (Post Office Protocol) access enabled. POP allows users to download messages from Gmail’s servers so e-mail can be accessed without an Internet connection.

Contact Groups
By creating a contact group, you can quickly send e-mails to everyone in the group. To create a group, click "Contacts" at the left and then "New Group" in the top left corner. Enter the name of the group and click "OK."

To fill the group with contacts, select the contacts you want in the Contacts list. Then open the Groups menu, and under "Add to . . .," select the group you want.

For later additions, enter the contact’s name or e-mail address in the "Add this to group" box below the contact list.

To send a message to the group, go to the Compose window. After "To:" enter the first few letters of the contact group’s name. Choose from the list that auto-complete suggests and write and send your message.

Security and Spam
Gmail is security conscious, starting with virus scans of every attachment you send. Every attachment you receive is scanned twice, when it’s delivered and when you open the message. Questionable e-mails go directly into the spam folder. To remove spam from your inbox, select the unwanted message and click "Report Spam."

You also can send unwanted mail from specific addresses or domains directly to the trash by setting up a filter. Click "Create a filter" under the search box. Fill in fields with your criteria for the filter, and click "Next Step." Choose how you want the e-mails handled by checking a box such as "Delete it." Then click "Create Filter."

Parental Controls
Children under age 13 need parental permission to create a Gmail account. Parents also can use mail filters to block unwanted mail from reaching their children.

Gmail also recommends that parents:

• Keep their child’s computer in a public area of the house so they can monitor online activity.
• Download parental control software or use browser settings that can block unwanted visits to inappropriate sites.
• Discuss appropriate e-mail communication and behavior.
• Advise children not to download attachments from unknown senders — and to check with an adult if they’re unsure.
• Tell children not to give identifiable photos or information over e-mail or in chats, particularly to strangers.

Gmail continues to look at new ways to send and receive e-mail. Keep reading to learn how you can use Gmail for chat, instant messaging with AIM users, e-mailing from mobile devices and mail with voice.

Mail with Voice
If you’re also signed into downloadable Google Talk while using Gmail’s chat features, you can make and receive voice calls. A "Call" button will appear next to your contacts’ profiles. Unless that button appears gray, the person is available to talk.

Your contacts also can leave you voice messages using Google Talk’s voicemail. These will appear as special messages in your inbox. They have the subject "Voicemail from ContactName (x seconds)" and appear with a telephone icon. To hear voicemail, click "Play" in the conversation view.

Image courtesy of Google
­Gmail lets users chat with friends directly from their inbox.

Gmail Chat
Like Google Talk, Gmail allows you to chat with just one person or with a group. You can chat with anyone on your chat list who has a colored ball next to his or her name. Go to "Chat" and find and click on the name of the person you want. That will open a chat window, so enter your message and press "Enter."

You also can search for a contact by entering the name you want in the box at the top of Chat. Or you can search for the person you want from your Contacts list and then click the Chat link. When you’re finished chatting, click the x in the top right corner of the chat window. Chat works with Internet Explorer 6.0+ or Firefox 1.0+ but not with Safari or other browsers. Chats are saved and can be searched.

Group chat lets you talk with an unlimited number of contacts at once. Here’s how to set it up:

1. Start a chat with one person in your Contacts list.
2. Click "Options" at the bottom left of the chat window, and select "Group Chat."
3. Enter the names of contacts you want to add in "Add a person to this chat."
4. To end the chat, click the x in the corner of the chat window. The group chat continues until everyone has left.

Chat/IM with AIM Users
With Gmail chat, you can sign into your AIM account from Gmail to chat with AIM buddies. They’re listed among your contacts, and you can search for them. To chat, you just click on a name on your chat list and type a message.

Gmail for Mobile
Gmail for mobile can be accessed through a smartphone’s Web browser or from an application downloaded to the phone. To access by browser, point your phone’s browser to Gmail. The interface makes it appear as if you’re using Gmail on your computer.

Downloadable Gmail for mobile also keeps your actions in sync with your Gmail account, but it’s faster and uses less data than the browser version. To try downloadable Gmail for mobile, point the phone’s browser to Gmail applications.

Either version provides Gmail functions like search and conversation view. And both have automatic synching so anything you do in Gmail from your phone is also shown in your regular Gmail account.

This article was excerpted from howstuffworks.com

I hope you take something away from this but if you ever need help with Gmail, just let me know, or contact us at mypcnetwork.com

Since its early beginnings which date all the way back to 2004, Gmail has offered users innovative features such as a gigabyte of free storage, built-in search functions and message groupings.

These features have ensured Gmail’s place as a top-rated e-mail provider. In October 2007, Gmail was estimated to be the third largest free e-mail service with 87 million users worldwide, based on data from comScore Media Metrix. Some folks have even used Gmail as a storage service.

Gmail is a popular free e-mail service powered by Goo­gle.

Since then, Google has expanded the e-mail service’s features to include group chat with AIM (AOL Instant Messenger) users, Gmail for mobile devices, access to e-mail from other services like AOL or Yahoo Mail, virus scanning, spam control, shortcuts and more. Gmail also provides messaging in 40 languages and allows attachments up to 20 megabytes in size

Getting Started with Gmail

Getting started with Gmail is simple, beginning with signing up for a Google account. Once you have that, you can complete the Gmail login and send your first e-mail. Here are some steps to take you to Gmail sign in.

1. Go to Google, and click on "Sign up for Gmail" at the lower right.
2. If you already have a Google account, click on "Sign In Here" on the next screen. If you don’t have an account, you can sign up for one. You’ll be asked to give your name and country and to choose a login name and password to use each time you access your Gmail. You’ll also be asked to select and answer a security question (like your first phone number) to use for identification if you forget your password. Click acceptance of the terms of service and privacy policy, and your account will be set up.
3. Now, you’re ready to sign in. Go to Google from most browsers to connect to the sign-in screen page. Enter your user name (with "@gmail.com" at the end) and password at the right, click "Sign In," and you’ll be signed in at your mail home page.
4. Below the Sign In area is a box you can click to remain signed in. For security, don’t check this if you’re working on a shared computer.
5. Forgot your ID or password? If so, click "I cannot access my account" below the Sign In button. After answering questions to verify your identity, you’ll be contacted by e-mail with instructions.
6. To sign out when you’re done, just click on the words "Sign Out" at the far upper right of the screen page.

By going to "Settings" at the upper right, you can make personalized changes for Gmail. For instance, click "Settings" and then "General." On this screen, you can select the language you want to use, personalize e-mails with your picture and add a signature — such as your name, address and phone numbers — that’ll appear on every e-mail you send. You also can set up a vacation responder, a response that’ll be sent automatically to anyone who e-mails while you’re gone. Be sure to click "Save Changes" after you make any changes to settings.

Now that you’re ready to use Gmail, go to the next page to learn the basics of sending and receiving e-mails.

Sending a Message
To send a message, click "Compose Mail" at the top left. Then type the receiver’s address after "To." If you’ve added addresses to your contact list, you can type the first letter or two of the name for auto-complete, which lets you pick the name you want.

Gmail’s left panel shows new messages and folders, the middle pane shows e-mails received.

Click on "Add Cc" to add addresses for people whose responses are welcome but not required. Click on "Bcc" to add recipients whose names and addresses will be hidden.

Next, enter your topic after "Subject," and type your message in the large box. Using the symbols above the box, you can change the formatting, font and color of the text. You can also check spelling, add links and attach files. (You’ll learn more about attachments later on this page.)

Gmail automatically saves your message in draft every few minutes while you’re writing. When your message is complete, click "Send." A confirmation above the window will show your message was sent. If you don’t want to save the draft message, delete it from the Draft folder.

Receiving a Message and Responding
Check the total number next to your Inbox to see if you have new messages. Gmail checks for new messages every two minutes and updates the number.

Gmail saves a "conversation" of each original message and all replies which is called “threads”. When you open a message, the newest in the conversation is on top with the rest stacked below. To read all the messages in the conversation, click "Expand All."

To print a message, click the down arrow next to "Reply" and select "Print." To print the whole conversation, click "Print all."

To forward an individual message, open it and click "Forward" from below the message area. Enter recipients’ addresses and add any notes to the message. Click "Send."

Using Attachments
With Gmail, attachments like documents, photos or video are easy to add and read. To attach a file to a message, click "Attach a file" under the Subject field. Find the file you want to attach, and click "Open." "Attach another file" lets you repeat the process. To remove an attached file, click "Remove."

To view an attachment, open the message, click "Download" at the message’s bottom and then "Open" or "Save." To view an attachment without downloading, click "View as HTML" after you open the message. You also can open Microsoft Excel files as Google spreadsheets and Microsoft Word files as Google docs.

In Part2, we will get into more specific details of using Gmail

This Valentine’s Day you may want to think twice about opening any e-greeting cards adorned with cute puppies and vibrant red hearts or e-mail messages promoting hot new gifts for your sweetie.

There are good chances this precious e-greeting card may not be from the love of your life or secret admirer, but from a computer hacker, intent on stealing your identity, rather than your heart.

I found this article over here at Computerworld

Be careful out there.

I am always getting questions about emails that might be phishing emails. In other words, they might get something from Ebay or their Bank that looks legitimate but is not. I always recommend that you do not click on any links in emails unless you are sure but here is a trick.
If you hover your mouse over the link but don’t click, then look down in the lower left of the browser, you will usually see the actual url to the link in that email. If it not the company that the email is about or has a domain extension that is another country, that is a good indicator that the email is a fake. It is always best to go directly to the site via your web browser to make sure.
Recently, Netcraft has posted a report on a large amount of phishing traffic out there regarding Citigroup banks and their  Customers…

You can read the rest of the post over at Netcraft

Technorati Tags: email, phishing, windows

http://www.GuruGuideDVDs.com. iPhone 3G Mail Setup. This short video provides a detailed walkthrough of how to set up Yahoo Mail on your iPhone 3G including how to correctly test it works.
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Duration : 0:3:46

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Technorati Tags: 3g, apple, electronics, email, gadget, iphone, technology

http://www.GuruGuideDVDs.com. Setup Exchange on your iPhone 3g - step by step guide making it easy to access your corporate Email - More like this at http://www.GuruGuideDVDs.com

Duration : 0:1:31

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Technorati Tags: 3g, email, Exchange, help, instructions, iphone

Google has posted on their blog site a ‘we’re sorry’ page stating that they [Google] ‘feel our pain’. But do they really? In their statement the search giant states that:

Many of you had trouble accessing Gmail for a couple of hours this afternoon, and we’re really sorry. The issue was caused by a temporary outage in our contacts system that was preventing Gmail from loading properly. Everything should be back to normal by the time you read this.

We heard loud and clear today how much people care about their Gmail accounts. We followed all the emails to our support team and user group, we fielded phone calls from Google Apps customers and friends, and we saw the many Twitter posts. (We also heard from plenty of Googlers, who use Gmail for company email.) We never take for granted the commitment we’ve made to running an email service that you can count on.

Posted by Todd Jackson, Gmail Product Manager

Well Todd I certainly hope that Google is taking this seriously. I am still feeling the sting when my Gmail account was disabled last month and the lack of support that I received. By lack of support I mean the time delay it took to get my system back up and running. It had an affect on my blogging abilities.

I’m still some what apprehensive about using Gmail as by main source of receiving alerts. I am sure that others are also feeling the pain. If Google wants to take its users seriously, how about a REAL support phone number to call? Free or not, Google owes its users more direct support when the system goes afoul.

What do you think? Should Google provide its Gmail users better support?

Comments welcome.

Source.

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Technorati Tags: gmail